Trip reminder emails help travel businesses keep customers informed before their scheduled trip date. With WP Travel, you can set up automated reminder emails for bookings, so travelers receive important trip details on time.
In this blog, weβll explore how to set up trip reminder emails in WP Travel, customize the email template, use dynamic placeholders, and save the settings properly.
Prerequisites
Before you begin, make sure the following plugins are installed and activated:
- WP Travel (Free version)
- WP Travel Pro
Steps to Set Up Trip Reminder Emails in WP Travel
You can enable and set up trip reminder emails in WP Travel from the email settings section in your dashboard, where you can turn on the feature and customize the message. Once saved, the system will automatically send reminder emails for bookings.
Step 1: Go to Email Settings
From your WordPress dashboard, go to WP Travel β Settings β Email β Email Templates. Then, find and open the Trip Reminder Email Templates section.
Step 2: Enable Trip Reminder Emails
Inside the Trip Reminder Email Templates section, turn on the Send Email option. Once enabled, the system will automatically handle reminder emails for all eligible bookings.
Step 3: Customize Email Template
You can customize trip reminder emails in WP Travel Pro to match your brand and improve communication with customers.
- Email Subject
Example: Your Trip is Starting Soon! - Email Heading
Example: Trip Reminder - Email Body Content
Include important information such as:- Customer name
- Trip name
- Departure date & time
- Meeting point
- Contact details
Step 4: Use Dynamic Placeholders
WP Travel supports dynamic tags to personalize emails automatically:
{customer_name}β Displays the customerβs name{trip_name}β Displays trip title{trip_start_date}β Shows departure date{booking_id}β Displays booking reference
You can explore all available WP Travel email placeholders here:
Available Email Tags
Step 5: Save Settings
- Click Save Changes
- Test with a sample booking to ensure emails are working correctly
Conclusion
Trip reminder emails are automatically sent two days before the start date of the trip. This ensures that customers receive timely notifications, helping them stay prepared and reducing the chances of no-shows or confusion. It also helps minimize missed bookings and ensures a more organized booking process. Once configured, the system operates automatically, requiring no manual effort from the site administrator.
Check the WP Travel documentation to learn more about configurations, modules, payments, and shortcodes.
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WP Travel Editorial is a team of WordPress and travel industry experts dedicated to delivering technical resources, travel business guides, and general travel insights. With over 10 years of experience, the team provides in-depth release notes, feature updates, and informative articles to help tour operators and travel enthusiasts succeed in the evolving travel landscape.
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